[quote name='inm8num2']I sent another message earlier today conveying what you guys have advised regarding the issue of my card being charged more than I authorized. I hate to do this and hope I don't come out like a jerk to them, but I feel that it's important to let a vendor know when they made a mistake. If they don't fully acknowledge or fix that mistake, and I were to do nothing, it sets a low standard for how businesses treat customers.
This is coming from someone who has worked in customer service and retail. I always try to be nice with people in person, on the phone, through e-mail, etc. because I know they're just trying to do their job. The customer service rep at GMG is likely following instructions from a manager, so I wouldn't want to come off as harsh at all towards him.
If I still don't get credited the full $12 of the error, I'll sadly have to contact my CC company. At that point what happens? Do I have to provide them documentation or screenshots? What happens to the game I bought (it's a retail code I haven't redeemed yet)? I want to keep the game, just at the price I thought I was paying for it.[/QUOTE]
Chargebacks are really a whole-or-nothing approach. Your options are probably either getting a refund/chargeback but losing access to the game somehow or will getting to keep the game with whatever you have gotten from the merchant. So make sure you know what you want before contacting the cc company.
From personal experience, you will end up with a CSR rep who will ask you why you want to chargeback the purchase. Explain the situation, especially that you didnt authorize the amount, and that you tried to contact the merchant to resolve the issue but even though they responded they failed to refund your money. Have screenshots of the emails ready to go but I doubt the cc CSR will ask for them. Volunteer only information required to get you to your request, but be ready to answer any questions for additional information candidly.
Sometimes that has been enough. I guess different cc companies have different problems plus some merchants probably have a worse reputation than others. If not, the cc CSR may ask to put you on hold and they will initiate a teleconference between you, the cc CSR, and the merchant csr. You may be asked to update the merchant csr or the cc csr will sum up what you said. After that, respond as appropriate and ask again, politely, for a refund or a chargeback. Usually at this point the merchant will offer to refund. Ask how long it will take. If the merchant agrees to refund the purchase, ask the cc csr to note what the merchant promised in in your account and that the file should remain open in case the merchant does not refund the account, to speed up the chargeback process.
If the cc csr sides with the merchant before contacting the merchant, you can state that you want it put in your records that the reason for your possible future cancellation of the cc was that you felt the chargeback decision was erroneous and you will be looking to take your business else in the future. That may get a more favorable reconsideration but probably not. Overall in my experience, generally the chargeback CSRs are more inclined to side with companys customers than the merchants. After the merchant and the cc csrs hash everything out, however, it is more difficult to get a reconsideration and an appropriate response depends on the situation.
This may be overkill but you may want to glance at summary of chargeback rules on the link I posted before, provided by the state of California. It will give you an idea of how you want to frame your request so that it falls within one of the reasons valid for a chargeback. You may also want to look at any additional purchaser protection not provided by law but offered from your cc company, which can generally be found on their websites. Things like purchasing protection, $0 liability protection, etc. You can then turn to these rules (legal or company) if there is any confusion on the cc CSR part. But since the amount is so little, you may not want to bother however.
Key to all this is keeping that general attitude of understanding the hard working customer service representatives jobs and always being polite and respectful, yet firm when necessary.
Good luck!